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Office Clerk

Sudbury, ON

JOB TYPE 
Full-time

SALARY
Starting at $18/hour

APPLICATION DEADLINE
November 2, 2022 at 4PM

TO APPLY: 
Please submit your resume to [email protected]. We thank you for your interest in this position but please note that only those selected for an interview will be contacted.

General Accountability

The Office Clerk is responsible for providing a variety of administrative, clerical and accounting services to ensure effective and efficient administrative operations. 

Job Duties

  • Processes account payable invoices and payments through the computer system
  • Totals manual invoices for any errors or discrepancies
  • Keys information on the computer system, such as new customers, general ledger posting entries, credit limits, invoices, member sales, items etc…
  • For month end, prepares bank reconciliations; verifies the sales posted to the general ledger accounts; balances general ledger accounts (clearing accounts, vendor statements, etc…)
  • Operates office machines such as: photocopier, scanner, facsimile, voice mail system, computers, shredder, laminator, inserter/meter machines, etc)
  • Balances daily reports and prepares bank deposits
  • Balances cash receipts and prepares monthly customer statements
  • Posts cash receipts and accounts receivable invoices to customer accounts through computer system
  • Ensures that the daily backup of computer information is done and that backup tape is changed on a daily basis
  • Prepares coupon claims and makes sure we receive refund
  • Reconciles customers’ accounts as needed or requested
  • Answers customers’ telephone inquiries
  • Greets & assists visitors in a courteous manner
  • Accepts payments on account, issues receipts to customers
  • Processes outgoing mail (Purolator, Canada post, etc.)
  • Is aware of company policies and by-laws regarding the purchase and redemption of shares and the benefits of being a shareholder
  • Is aware of the credit policy and terms of Co-opérative Régionale
  • Assures that good housekeeping is maintained in the working area (such as proper storage of boxes, reports, disposal of empty boxes, picking up of unnecessary clutter on or around working area)
  • Performs Health & Safety Monthly Reports
  • Performs other duties as assigned by manager

Required Qualifications & Experience

  • Basic Bookkeeping/Accounting knowledge
  • Bilingualism an asset
  • Excellent communication and problem-solving skills 
  • Ability to work under tight deadlines and pressure 
  • Strong organizational and time management skills 
  • Excellent attention to detail 
  • Effective team player 
  • Working knowledge and experience with Microsoft Office: Excel, Word, Outlook 
  • Agvance knowledge or experience is preferred but not required

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