Job Duties

• Process new hires, and terminations into the system as well as prepare ROE.
• Calculate bonuses and commissions.
• Prepare full cycle payroll while replacing the Staff Accountant.
• Prepare and submit union, pension, benefits and government reports.
• File monthly Government source deduction (CPP, EI, Federal & Provincial Taxes and EHT) remittances as well as WSIB.
• Respond to all benefit and health & safety inquiries.
• Maintain employee files.
• Prepare job description, job posting and conduct job interviews.
• Prepare all payroll related year-end reconciliations.
• Issue T4s
• Administer discipline and employee counseling.
• Labor relations and collective agreement administration.
• Administer employee lay-offs and transfers.
• Administer benefits, performance management programs, retirement procedures and compensation.
• Educate both current and prospective employees on company policies regarding job duties, working conditions, safety, wages, career advancement opportunities, employee benefits and recreation programs.
• Prepare annual vacation accrual
• Complete and distribute full time and part-time union seniority list
• Complete LTD insurance forms
• Assist in the collective bargaining agreement negotiations.
• Review and maintain health and safety policies, procedures and training website to ensure they are current.
• Inform and educate the staff on health & safety within the co-op and all its locations.
• Monitor health and safety training for all employees to ensure everyone is up to date and current on all company training requirements.
• Coordinate internal and external training to the staff in order to comply with legislative requirements. ie. Standard First Aid & CPR training.
• Attend and participate in the JHSC meetings and prepare feedback reports to upper management.
• Create and maintain Physical Demands Analysis, Safe Operating Procedures and ensure Personal Protective Equipment is used.
• Coordinate workplace inspections.
• Coordinate the Emergency Response Plan and fire safety prevention initiatives.
• File Employer's Report of Injury or Occupational Disease (WSIB form 7).
• Assist in the Return to Work Program.
• Promote safe work practices.
• Other duties as assigned by the Supervisor.

Required Qualifications & Experience

• A University or College Diploma in business administration/ HR or related field.
• A CHRP designation an asset.
• Certified Payroll Compliance Practitioner (PCP) is an asset.
• Experience as payroll clerk or payroll manager.
• Experience in a unionized environment.
• Bilingual - fluent in both English and French (read, speak, write).
• Excellent communication and problem-solving skills (written & verbal).
• Commitment to workplace compliance.
• Demonstrated commitment to Health & Safety.
• Familiar with the Ministry of Labour, employment standards act.
• Ability to maintain privileged and confidential information.
• Familiarity with pension and benefits administration.
• Experience in data collection and data entry.
• Ability to work under tight deadlines and pressure.

• Strong organizational and time management skills.
• Solid H&S knowledge of relevant legislation, policies and regulations.
• Effective team player.

• Working knowledge and experience with Microsoft Office: Excel, Word, Outlook.
• Computer software experience with WinLedge Payroll and/or Microsoft Great Plains is an asset.